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Regulations

Rules of the Triathlon Race of the NGO “Run Ukraine”

Sprint Triathlon Kyiv Cup 2021 Regulations

 

1. Date, Time and Location

Date:  May 23, 2021

Time:     08:00 – 13:00   

 

Star point: Kyiv, Naberezhne highway

Finish: Kyiv, Kontraktova square.

2. Race Objectives

«Sprint Triathlon Kyiv Cup 2021» (hereinafter – the Race) is held to popularize and promote triathlon in Ukraine, as well as:

  • to popularize and promote healthy lifestyle
  • to develop mass sports
  • to integrate Ukraine into the world Olympic movement
  • to inform, nurture and motivate Ukrainian public, to facilitate achievement of personal and athletic goals, to stimulate growth of sports achievements among the country’s wide grass-root population.

3. Organizers, Patronage and Sponsors

NGO “Run Ukraine” serves as the Race Organizer.

Under the patronage of:

  • Triathlon Federation of Ukraine;
  • Department for Youth and Sports of the Executive Body of Kyiv City Council (KCSA).

 

The Organizer establishes an Organizing Committee from among its own staff, as well as engages sport-specific specialist from various sports.

The Organizing Committee consists of:

  • Race Director, Chernitskyi D.L.;
  • Project Manager, Tretiakov I.O.;
  • Head of the Department for Youth and Sports of the Executive Body of Kyiv City Council (KCSA), Khan Yu.M.;
  • Head Referee of the Race – Panarin E.Ye.;
  • Medical Director of the Race – Permiakov P.V.

4. Conditions of the Race

The Race is launched during quarantine restrictions implemented by the Government of Ukraine.

The Organizers are considering 2 possible formats of the Race:

  • Standard Race (meets the requirements of “green quarantine zone”)
  • Race in a park zone or a smaller route (meets the requirements of “yellow quarantine zone”)

 

Main differences:

There is no prize fund in case of the “yellow” scenario.

In case of the “yellow” scenario, the Race will be taking place in a park zone with the routes mapped in several laps. The participants will start in “waves” of 100 participants each. 

In case of the “yellow” scenario, children’s races may be cancelled.

In case of the “yellow” scenario, there may be some restrictions for the audience.

5. Race program (only for the “green” scenario)

Start packs will be distributed to the participants at the Expo on May 22, 2021.

 

Please, notice! Start packs will not be distributed on the day of the Race on May 23, 2021 under any circumstances.

 

May 22, 2021 – race location Kontraktova Square, Kyiv

14:00 – Race Village opens

14:55 – Opening of the starting block for the course 1000 meters (girls)

15:00 – Start on the course 1000 meters (girls)

15:05 – Opening of the starting block for the course 1000 meters (boys)

15:10Start on the course 1000 meters (boys)

15:15 – Opening of the starting block for the course 500 meters (girls)

15:20 – Start on the course 500 meters (girls)

15:25 – Opening of the starting block for the course 500 meters (boys)

15:30Start on the course 500 meters (boys)

15:35 – Opening of the starting block for the course 300 meters (mixed-gender race)

15:40 – Start on the course 300 meters (mixed-gender race)

15:45 – Award ceremony for winners of all kids races

 

 

May 23, 2021 – race location Poshtova Square, Kontraktova Square, Kyiv:

6:30 – Race Village opens

6:45 – Transit zone (Т2) Kontraktova Square for participants of the Championship of Ukraine opens

7:00 – Transit zone (Т1) Poshtova Square for participants of the Championship of Ukraine opens

7:20 – Transit zone (Т2) Kontraktova Square for categories PRO and amateurs opens

7:20 – Transit zone (Т2) Kontraktova Square for participants of the Championship of Ukraine closes

7:45 – Transit zone (Т1) Poshtova Square for participants of the Championship of Ukraine closes

7:45 – Transit zone (Т1) Poshtova Square for categories PRO and amateurs opens

8:00 – Start Sprint Men Championship of Ukraine

8:30 – Start Sprint Women Championship of Ukraine

8:35 – Transit zone (Т2) Kontraktova Square for categories PRO and amateurs closes

9:00 – Transit zone (Т1) Poshtova Square for categories PRO and amateurs closes

9:10 – Opening of the starting block for categories PRO and amateurs

9:15 – Start Sprint category PRO, amateurs.

9:50 – Opening of the starting block for the course Swim 1.5 km 

10:00 – Start on the course Swim 1.5 km

11:00 – Award ceremony Championship of Ukraine, category PRO, amateurs.

11:20 – Award ceremony Age groups (amateurs)

 

6. Race entry conditions

Participants enter the Race upon presenting the required documents at the time of receiving their start packs:

  • Starter’s letter printed out and signed by the participant (the starter’s letter can be found in the personal profile or in the e-mail box after a successful payment);
  • ID certifying the age of the participant (mandatory for all participants);
  • License of the Triathlon Federation of Ukraine
  • Document certifying the right for free participation in the Race or for a discount payment of entry fees

 

All registered participants bear sole responsibility for their lives and health during the Race and sign appropriate statements.

Please, notice!

  • A race bib number and a start pack are not given to a participant if one fails to provide ID;
  • Only participants aged 18 or older are admitted to the Race. The age of a participant is determined according  to Run Ukraine Rules and Regulations.

7. Emergency situations during the Race

TO THE ATTENTION OF ALL RACE PARTICIPANTS!

In the event State Emergency Service issues a warning of possible significant deterioration of weather conditions in the region on the eve of or on the day of the Race or there is a threat to human life and health due to severe weather phenomena (including but not limited to earthquake, flood, hurricane, hail, cyclone, storm, lightning, other natural disasters), the Race Organizer reserves the right to take measures to ensure the safety of participants, audience, fans and all those who directly or indirectly participate in the Race.

The Race Organizing Committee has developed an internal safety scale, according to which in case of severe weather phenomena, the Organizing Committee will act in accordance with the plan and require all participants to strictly comply with its requirements, namely:

1st level of danger – wind with a force of 7-9 meters per second – dismantling of inflatable arches, light structures (including mileage indicators), light awnings, promotional and photo zones.

2nd level of danger – wind with a force of 9.5-10 meters per second – dismantling of all awnings, photo zones, as well as dismantling of the crossbar of the start-finish arch.

The project manager will ask you to remove anything that may be dangerous. 

High probability of cancellation of children’s races. The decision to hold or cancel them will be made immediately before the start of the children’s races based on the actual weather conditions at that time.

3rd level of danger – wind with a force of 11 meters per second and more – a collegial decision to hold or cancel the Race will be made.

The committee in charge of making this decision consists of: Dmytro Chernitskyi, Director of the NGO “Run Ukraine”, Ivan Tretiakov, Project Manager, a representative of the SES in the region, a representative of the title sponsor of the Race (or another official of the title sponsor of the Race).

FOLLOW THE REPORTS OF THE ORGANIZING COMMITTEE!

8. Courses and Routes

The route of the Race is mapped around Kyiv.

The maps of the routes will be announced later.

9. Registration for the Race

Participants are allowed to enter the Race provided proper and timely registration for the Race.

Registration is available on-line on the Organizer’s website www.sprint.triathlonukraine.org

 

Online registration of participants is open from December 29, 2020 through May 22, 2021 (in case of available slots).

There will be no registration on the day of the Race, on May 23, 2021.

The Race Organizer has the right to suspend or completely close the registration without any prior notification in case of reaching an established limit of participants.

A participant is considered registered if an application is filled out and entry fee is paid.

The registration fee paid by a participant is non-refundable no matter the circumstances, including but not limited to: a participant is unable to participate in the Race, to complete the course of choice or finish it within the given time limits, in case of disqualification or if the Race is cancelled due to unpredictable consequences of COVID-19 pandemic or force majeure circumstances, etc.

The registration is considered cancelled in case submitted data is inaccurate and/or false. In case of registration cancellation entry fee is not refunded.

Paid registration can not be cancelled, entry fees are non-refundable.

A participant can request a start pack to be mailed to them one week prior to the Race using Nova Poshta services. This is a paid service. A participant should purchase a certificate covering postal charges.

10. The start pack may be given to the third person upon presenting the following documents:

  1. The document certifying the identity of a person receiving the start pack (passport, driver’s license etc)
  2. Copy of documents certifying the identity of a person that purchased registration.
  3. Copy of the license of the Triathlon Federation of Ukraine.
  4. Starter’s letter signed by the person that purchased registration.
  5. Statement signed by the person that purchased registration with the following text:

 

To the Director of NGO “Run Ukraine” 

Chernitskyi D.L.

I, (full name of the person that purchased registration), ask you to give the start pack with the number (participant’s race number) to my representative (full name of the person receiving the start pack) due to the fact that I am unable to receive it in person. 

 

Date and signature of the person that purchased registration. 

 

Please, notice! Paragraph 10 does not apply to the participants of any relay or team races, namely Relay Sprint and Team 4xSprint.

It means that every participant of a relay or a team race must personally pick up his/her start pack upon presenting an ID on the day of distribution of start packs at Expo2021.

11. Entry fee for individual registrations

Entry fee for the course Sprint at stage 1 – 50 slots: 2000 UAH for members of NGO, and the basic registration fee is 2400 UAH;

Entry fee for the course Sprint at stage 2 – 125 slots: 2300 UAH for members of NGO, and the basic registration fee is 2760 UAH;

Entry fee for the course Sprint at stage 3 – 75 slots: 2600 UAH for members of NGO, and the basic registration fee is 3120 UAH.

 

Entry fee for the course Team 4xSprint at stage 1 – 2 slots: 8000 UAH for members of NGO, and the basic registration fee is 9600 UAH;

Entry fee for the course Team 4xSprint at stage 2 – 6 slots: 9200 UAH for members of NGO, and the basic registration fee is 11040 UAH;

Entry fee for the course Team 4xSprint at stage 3 – 2 slots: 10400 UAH for members of NGO, and the basic registration fee is 12480 UAH.

 

Entry fee for the course Relay Sprint at stage 1 – 7 slots: 3000 UAH for members of NGO, and the basic registration fee is 3600 UAH;

Entry fee for the course Relay Sprint at stage 2 – 15 slots: 3750 UAH for members of NGO, and the basic registration fee is 4500 UAH;

Entry fee for the course Relay Sprint at stage 3 – 8 slots: 4500 UAH for members of NGO, and the basic registration fee is 5400 UAH.

 

Money transfer commission is not included in the entry fee amount stated above.

Entry fee payment is to be made online using the Organizer’s website www.runukraine.org.

12. Start packs, receiving start packs

The start packs will be distributed on May 22 at Expo.

The start pack of a participant on the course Sprint includes:

  • Race bib number with participant’s name – 2 pcs. (for those registered by May 2, 2021)
  • Accident insurance that covers participation in sports competitions on the day of the race 
  • Finisher’s medal (awarded if the distance is finished within the time limit)
  • Results capturing electronic chip
  • Plastic backpack – 3 pcs.
  • Swimming cap
  • Changing rooms and luggage storage services
  • Food stations: 1 at the running stage and at the finish line
  • Map of the route
  • Participant’s Guide
  • Official event poster
  • Special offers from our partners
  • Finisher’s pack: an apple, a banana, water, refreshment stations along the route

 

The start pack of a team on the course Team 4xSprint includes: 

  • Race bib number with participant’s name – 8 pcs. (for those registered by May 2, 2021)
  • Accident insurance that covers participation in sports competitions on the day of the race – 4 pcs.
  • Finisher’s medal (awarded if the distance is finished within the time limit) – 4 pcs.
  • Results capturing electronic chip – 4 pcs.
  • Plastic backpack – 12 pcs.
  • Swimming cap – 4 pcs.
  • Changing rooms and luggage storage services
  • Food stations: 1 at the running stage and at the finish line
  • Map of the route – 4 pcs.
  • Participant’s Guide – 4 pcs.
  • Official event poster – 4 pcs.
  • Special offers from our partners
  • Finisher’s pack: an apple, a banana, water, refreshment stations along the route

The start pack of a team on the course Relay Sprint includes:

  • Race bib number with participant’s name – 2 pcs. (for those registered by May 2, 2021)
  • Accident insurance that covers participation in sports competitions on the day of the race – 3 pcs.
  • Finisher’s medal (awarded if the distance is finished within the time limit) – 3 pcs.
  • Results capturing electronic chip – 1 pc.
  • Plastic backpack – 5 pcs. (Bike – 1 pc., Run – 1 pc., Deposit – 3 pcs.)
  • Swimming cap – 1 pc.
  • Changing rooms and luggage storage services
  • Food stations: 1 at the running stage and at the finish line
  • Map of the route
  • Participant’s Guide – 3 pcs.
  • Official event poster – 3 pcs.
  • Special offers from our partners
  • Finisher’s pack: an apple, a banana, water, refreshment stations along the route

 

The participant must pick up the start pack on the designated distribution date. Start pack ownership rights are transferred to the participant on the distribution date, regardless of his or her presence or absence. In case of no show, the Organizers take on the responsibility of preserving the goods for one calendar month starting from the date of the Race. During this month the participant can obtain it directly from the Organizers or arrange to have it delivered by the courier service at his or her own expense. After one calendar month from the date of the Race is over, the Organizers withdraw any liability for the security of the product and have the right to dispose of it at any moment.

Participants are to pick up start packs in person upon presenting the starting letter and ID.

Participants that failed to join the Race can obtain their start packs within 30 days after the competition at the Organizer’s office, having preliminary sent notification about their intention to do so by e-mail: [email protected] They also can place a request to have it delivered to a specified address.

Delivery of start packs is done at the expense of the participant. If possible, the Organizer arranges for partners to provide free delivery.

13. Team competitions (teams and relay) of triathletes

Mixed teams from commercial and non-profit organizations consisting of 2 or 3 persons are permitted to participate in the relay. 

If an organization can not find 3 members from within the organization, it can invite volunteers.

 

A team is considered registered if its representative filled out the application, registration form and paid the entry fee for the team.

Each participant is assigned a particular relay stage upon registration. The order of participants can be changed through May 22, 2021 on the website runukraine.org in the participant’s personal  profile.

 

To participants’ attention:

  • During the relay race the procedure of baton transfer must take place in the relay transfer zone
  • Each team gets ONE result capturing electronic chip
  • The chip is attached to the leg and is transferred at the relay transfer stations
  • The first participant starts the race with the chip attached to his/her leg
  • Team members may not exchange numbers (especially relay participants)
  • Finisher’s medals for all stages are awarded to the participant of the last stage upon crossing the finish line

 

 

Violation of any of the above rules will result in disqualification of the entire team.

The result of a relay team is the result of the last participant at the finish line of the last stage of the relay.

The result of a team is the sum of official results of all four team members.

Payment for participation in a corporate relay is performed by bank transfer on the basis of invoice issued by the Organizers. Documents confirming the payment should be sent to the email [email protected] no later than 10 days prior to the event. All questions regarding organization of corporate relay are to be sent to the email address [email protected].

14. For corporate teams:

For questions regarding terms of registration, please email [email protected] 

Contact person – Hennadii Serheiev.

15. Food and Hydration Stations

Food stations and hydration stations are located at 2.5 km of the running stage and at the finish line. They have water, medical care, toilets and volunteer assistance available.

16. Award ceremony

Course Sprint:

On the course Sprint, awards are given to men and women  in the category PRO winning places 1 through 5 in the absolute championship.

 

The official time used for calculation of the overall ranking of men and women is the time since the starting gun shot (Gun Time).  

 

Prize scale in case the Race takes place on the certified route 

Prize scale, absolute championship (currency – UAH) :

“Green zone” Race “Yellow zone” Race
Place Men Women Men Women
1 5000 5000 0 0
2 4000 4000 0 0
3 3000 3000 0 0
4 2000 2000 0 0
5 1000 1000 0 0

 

On the course Sprint winners are awarded in age groups, places 1 through 3:

Men: 18-29, 30-39, 40-49, 50-59, 60 and older

Women: 18-29, 30-39, 40-49, 50-59, 60 and older

 

The age of a participant is determined as of December 31 of the current year. Those awarded in absolute championship are not awarded in age groups. The places in age categories are assigned according to Net Time.

Winners and medalists receive memorable prizes.

 

Age groups Men Women
1 місце 2 місце 3 місце 1 місце 2 місце 3 місце
18-29 diploma diploma diploma diploma diploma diploma
30-39 diploma diploma diploma diploma diploma diploma
40-49 diploma diploma diploma diploma diploma diploma
50-59 diploma diploma diploma diploma diploma diploma
60+ diploma diploma diploma diploma diploma diploma

 

Please, notice:

 

  • winners in the absolute championship on the course Sprint, men and women winning places 1 through 5, are not awarded in age groups.
  • participants participating in wheelchairs or those using any other type of mechanism when overcoming the course, are not awarded in absolute championship or in age groups on any course.

 

 

Course Team 4хSprint:

On the course Team 4xSprint awards are given to those winning places 1 through 3. 

The teams of the course Team 4xSprint will be included in the overall ranking among men and women on the course Sprint.

 

Relay Sprint

On the course Relay Sprint awards are given to the teams winning places 1 through 3 in absolute championship in three categories:

  • men’s teams only
  • women’s teams only
  • mixed teams.

The winners receive memorable prizes. 

 

Please, notice! Upon finishing, the winning teams must come to the Referee Tent to present identification documents to confirm stated make-up of the team.